Comments¶
A comment can be left on every record: for everything that belongs to the record but not in the description.
- «The person on the left is probably Hans Meier, cf. annual report 1954.»
- «The dating is wrong — the building did not yet exist in 1912.»
- «Check the image crop, a strip is missing at the bottom.»
Whether your archive keeps comments, and where the section is placed, is decided by the administration; see Setting up comments.
Writing a comment¶
The comment section is in the detail view of the record — beside the form, not within it. You write in the field and save; the record itself is not changed in the process. Anyone editing a record does not have to touch the comments, and vice versa.
Comments are plain text. Markdown markup such as **bold** remains as it was
written — unlike in the text fields.
You can change or delete your own comments at any time.
Open and done¶
Every comment is either open or done. The checkmark ticks it off; Anton remembers who did so and when. Comments marked as done remain in place, but are displayed more discreetly and disappear from the default view of the work list.
A comment can be reopened at any time.
The work list¶
Under Administration → Users → Comments you will find all comments of your archive in one place — on opening, the open ones.
There you can:
- filter by status (open, done, all),
- search across comment text, reference code and title,
- jump straight to the unit of description via the record column.
Each entry shows who wrote it and in what role. That way you can see at a glance what came from the team and what came from outside.
Hiding the comment section¶
If you would rather not see the section permanently in the detail view, hide it in your own profile under Display. This affects only your own view and only the detail view — the work list remains accessible, and nothing changes for your colleagues.
Who sees your comments¶
Comments are never public. Anyone who is not logged in sees nothing.
Logged-in readers from outside see only their own contributions — never those of the archive team. Whether they may write at all is determined by your administration.
People logged in internally see all comments and work through them.
Comments stay in-house
Comments appear in no export and in no public view. Nor can they be found via the normal full-text search — that is what the work list is for.