Archival arrangement and moving records¶
All units of description hang in a tree structure, the archival arrangement. Every unit has exactly one parent unit — with the exception of the collections at the topmost level.
Levels of description¶
The levels follow ISAD(G) and determine what may be created below a unit:
| Level | Permitted subordinate units |
|---|---|
| Collection | Recordgroup, Fonds |
| Recordgroup | Recordgroup, Fonds |
| Fonds | Series, Class, File, Item |
| Class | Series, Class, File, Item |
| Series | Series, File, Item |
| File | File, Item |
| Item | Item |
Fonds within fonds are not permitted and are rejected by Anton.
Navigating the tree¶
Anton presents the arrangement in two parts, and where the archive has switched it on also as an archive tree:
- Above every record stands the path — the chain of parent units, indented in steps and hyperlinked.
- Below the detail view stands the contents section with the list of subordinate units.
Archive tree¶
Where the archive has switched it on (archive_plan_modal, see
Settings), the Archive tree button stands next to List
on the detail page and beside the path in the archive plan list. It opens the arrangement as a
tree in a window of its own. The label can be adjusted per archive and
language (Home page and navigation).
- The tree is expanded down to the current record, which is highlighted and centred. At the top level, the first level below is already expanded.
- Once the record is scrolled out of sight, Locate appears and takes you back to it; opened branches stay open.
- Each line shows reference code, title and level of description in brackets, like the path. The chevron expands and collapses a level; the title opens the record.
- Levels with many entries come in blocks of a hundred: open the next 100 entries, and for a record far down a level also open the previous 100 entries.
- Records you may not see appear neither as a line nor in the count.
If you do not need the button, hide it in your own profile under Settings.
Moving records¶
Moving is done in two steps: first the record is earmarked, then the target is navigated to.
- On the record to be moved, click the Move button. A yellow band appears with the note «Record to be moved» together with the reference code and title. The ✕ in the band cancels the operation.
- Navigate to the target record. The band remains visible throughout.
- In the band, choose the desired position: before, in or after this record.
No link visible in the band?
The links only appear if the level of description is permitted at the target position. A file cannot be moved «in» an item — there the band offers no choice. A glance at the table above shows whether the desired position is possible at all.
Several records can be moved together; their order is preserved at the target. Collections at the topmost level cannot be moved. Nor can a record be moved into its own subtree — Anton rejects this and skips the record concerned.
Moving does not change the reference code. It has to be adjusted manually afterwards where necessary.